Freight document template
Driver Trip Sheet Template
Open a driver trip sheet in your browser, log your stops, miles, fuel and expenses, then sign it and download it as a PDF. No account is needed.
- Opens in your browser
- No account needed
- Download as PDF or print
What is a trip sheet?
A trip sheet is a driver's record of a trip: the dates, the loads, the miles driven, the fuel bought and the expenses along the way. Carriers use it for driver settlements and to keep the mileage and fuel records behind tax reporting such as IFTA.
IFTA reporting needs miles and fuel by jurisdiction, so recording the miles for each state and every fuel purchase as you go makes the quarterly return much easier. A trip sheet does not replace your ELD, which records hours of service. It records the trip details and expenses.
What goes on a trip sheet
- Driver and equipment
- Driver name, truck number and trailer number.
- Trip dates and odometer
- Start and end dates and the odometer reading at the start and end of the trip.
- Stops and legs
- For each leg: the date, where it started, where it ended, the miles and the load number.
- Fuel purchases
- The date, the city and state, the gallons and the amount for every fuel stop.
- Other expenses
- Tolls, scales, parking, lumper fees and anything else paid on the trip.
- Totals
- Total miles, total gallons and total expenses for the trip.
- Driver signature
- The driver's signature and the date the sheet was completed.
How to fill out a trip sheet
Open the template
Select Fill out a trip sheet. The form opens in the editor, ready to fill in. You do not need an account.
Add the driver and the trip
Click each field and type the driver, truck and trailer, the trip dates and the starting odometer reading.
Log each leg
For every leg, enter the date, where it started and ended, the miles and the load number.
Record fuel and expenses
Enter each fuel purchase with its date, city, state, gallons and amount, and list tolls, scales, parking and other expenses.
Total, sign and download
Add the ending odometer reading and the totals, sign and date the sheet, then download it as a PDF.
Trip sheet questions
What is a trip sheet?
A trip sheet is a driver's record of a trip, including dates, stops, miles, fuel purchases and expenses. It is used for settlements and as a source for mileage and fuel records.
Is a trip sheet required?
There is no single required form. What matters is that you keep accurate records of your trips, miles and fuel for your own settlements and tax reporting. A trip sheet is a simple way to do that.
How does a trip sheet help with IFTA?
IFTA returns need the miles you drove and the fuel you bought in each jurisdiction. Logging miles by state and every fuel purchase on the trip sheet gives you the figures you need at quarter end.
What should I record on a trip sheet?
The driver, truck and trailer, trip dates and odometer readings, each leg with its miles and load number, every fuel purchase with the city, state, gallons and amount, and other trip expenses.
Does a trip sheet replace my ELD?
No. Your ELD records hours of service. A trip sheet records trip details such as miles, fuel and expenses, and the two serve different purposes.
Can I download and print the trip sheet?
Yes. Fill in the template, sign it, and download it as a PDF or print it. You do not need an account, and there is no watermark.
Ready to fill out your trip sheet?
Open the template, fill it in, sign it and download it as a PDF.
Or upload your own file